head start ersea policies, procedures

Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. Head Start Showcase: ERSEA Download the video [MP4, 66MB] Download the transcript View the transcript Listen as Catherine Hildum and Elizabeth Borda Rivera present an overview of Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). This course is beneficial for all staff members. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. Session 2a. Search an archive of the former Head Start Program Performance Standards, and a collection of withdrawn IMs and PIs. endstream endobj 1175 0 obj <>stream ERSEA Insights Selection: Prioritizing Families with Responsive Policies and Criteria Programs must identify and enroll children and families who are most in need of Head Start services. 5. Expand each section to view the policies, procedures and forms for that subject area. Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. Policies & Procedures The ERSEA Committee . <> Recruitment Flyer: South. 4 0 obj Updated December 2014, Head Start of Lane County This section has new provision, some new provisions, one of which allowsprograms to reserve slots, for these vulnerable populations that I've mentioned, children who arehomeless, children in foster care, and actually also pregnant women. 15. $2500 Hiring Incentive. Analyze, plan and implement enrollment systems. Play Promotes Early Development: Its Time For Play! Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. . endstream endobj 1176 0 obj <>stream Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. Finance policies are now available in the finance manual. . * Take part in the development of policies and procedures, when necessary . Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Find a Head Start job near you or anywhere in the U.S. Effective starting November 2016. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. x[[~_iC=X!DEQ`hd.)dfAZ,ttws?+n=Bs\OO}r0:oxDF T3"85DO{hUe_lh;/#5ylaZApo8x-g A$LQJxEH1;D4`Q?k6Mzn=]~Hn-cSo\`?+ p4x@fHQ\' ZQn_'Sii1A4`RA+b1i`zHT >v:@P6, 1jcR$g4G|20VE RA3aD1AT=>1b ]p]o\0Mz8 Grant Application; Policy & Regulations. VxKlB7=7"~D\@L@ 1X>#cpH\+T+(4TZtV!s_qZP_C>$gQy*Aw-* BM"@in/ o;S?H! Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. stream This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. The ERSEA Institute 2022 is focused on five letters that are the backbone of Head Start services, E-R- S-E-A - eligibility, recruitment, selection, enrollment, and attendance. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Thank you for the work you do every day for children and families. Catherine: Really exciting, again, there's lots of exciting provisions, I think there'll be moreconversations about community needs assessment, people will have some questions about that, andabout eligibility could use a little more conversation, but really, that's kind of the overview of what'sin here, and we hope that people read it carefully. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Recruitment Flyer: Central. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. 16 0 obj Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. <> Professional Quarterly Review. Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. Family and Community Partnerships IV. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. Community Partner Letters & Interest Forms. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. This is where the program begins. Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Policy #: ERSEA-2 . <> Right. Podio directions with links. stream As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Foundations of ERSEA. ;|Fo) endobj Does the waiting list prioritize children according to the selection criteria? Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. 2023-2024 ERSEA Document Slides. 8 0 obj Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. 18 0 obj <> ERSEA governs how programs determine eligibility, enroll children, and track attendance. % Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. ERSEA POLICIES & PROCEDURES. ntEa,@u5W'"c(WQ4d.,tX(lI|Y]yk>n8gQ,B Required procedure for completion of 45-day screening requirements, Services to Pregnant Women, Post-Partum Visit, Mandatory Prior Approval for Withdrawal of Services for Persistently Aggressive Behavior, Pregnant Women-Edinburgh Postnatal Depression Screening, Consent for Mental Health Consultation Services, Delegate Monitoring and Corrective Action, Mandatory Utilization of ChildPlus Database, Updating Teaching Staff Rosters in ChildPlus, Data Collection and Entry for Health Information and Head Start Requirements, Early Head Start Continuity of Care and Head Start Multi-Age Grouping, Change of Enrollment; Transfer of Participant, Parent Reimbursement for Special Meetings, Governing Body Dispute Resolution and Impasse, Composition, Election and Transition of Parent Committee, Structure, Roles and Responsibilities of the Governing Board and Advisory Committee, Family Service Staff Professional Development, Family and Community Engagement Monitoring Report, Criminal Background Check Requirements for Employees, Consultants, and Contractors, Qualification Requirements for Center-based Teaching Staff, Requirements for Center-Based Teaching Staff Below Minimum Qualifications, Qualification Requirements for Family Service Workers, Requirements for Family Service Workers Below Minimum Qualifications, Safe Sleep Environments (Pictorial Guidance), Development of Safe Sleep Environment Policy, Reporting Suspected Child Abuse and/or Neglect Involving Program Staff, Tiers 1 and 2 Purchase Requisition Process, 600 Broadway, Suite 200Kansas City, MO 64105816-474-4240, A program of the Mid-America Regional Council. This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. A program's policies and procedures cannot require families Voluntary and Involuntary Withdrawal of Children. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. 16. endobj An exception to the Those who are responsible for distributing and monitoring reports in ERSEA will . in infant and toddler care settings (birth-3 years). Really, I mean, I call it the "No Child Lefton a Bus" provision, because it just insures that children aren't unattended. x\n8}=+U"{.w:>;v9Ko)Y"%EA'*bN,su;lpX>~]?o]=|[_}Z>oa->_zws}}y 3%i_?DOBI"1T8Wal|mSt>/l{,}dnBv+@OGX~ZD~>r7W^^. And we'll have further informationabout this section in subsequent conversations. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. Catherine: Absolutely. ERSEA . Catherine Hildum: I'm happy to be here today to talk you about ERSEA. stream Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Position. After a program determines it's service area, it needs to assess thecommunity. program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. This position is accountable for managing Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) activities for the Head Start Program. Head Start Policy & Regulations. They apply to both Head Start and Early Head Start programs. Parent/Child Fees. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist . FLSA Status: Non Exempt. <> Please use the navigation menu at the left to view the policy pages. endobj Catherine: Thank you, I appreciate talking to you. Thank you, Catherine. View the job description, responsibilities and qualifications for this position. . <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. 19 0 obj Aug 2019 - Apr 20222 years 9 months. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . Elizabeth: So let's talk about enrollment. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L endobj endstream 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. Job Title: Family Advocate Position Summary. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. 2023-2024 ERSEA Presentation Slides. Responsible for training and supporting the on-boarding on new ERSEA Specialists hM =L@QkUN^7;y \ Plan and provide training related to enrollment systems, policies and procedures for the department . :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Age Eligibility: a. Big Sandy Area Community Action Program Head Start Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . The position carries out duties for all of St. Anne's Early Head Start and Head Start contracts and program options, as well as the state contract. Catherine: It really does, it all starts with community-wide strategic planning and needs assessment,which is in the first section. endstream <> Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Any Head Start/EHS location Or, you may call 731-364-4825 to have an application mailed, faxed, or emailed to you for your convenience **Submit Complete Applications to (YOU MUST SUBMIT AN ORIGINAL COLLEGE TRANSCRIPT TO VERIFY ANY RELEVANT COURSEWORK: Northwest Tennessee Economic Development Council Head Start/Early Head Start Program PY 2021-2022 SOUTHERN OREGON HEAD START Policies & Procedures: ERSEA PAGE 2 OF 4 Reviewed 09/08/2021 S.F. National Centers: * Ensure compliance with Y Head Start Policies and Procedures, Head Start Program Performance Standards, OCC, Licensing and MSDE in all areas of responsibility. The Improving Head Start for School Readiness Act of 2007 authorizes the Head Start program to promote the school readiness of low-income infants, toddlers, and preschoolers. 221 B St, Springfield, OR 97477, Administration by Department (Operation/Transportation/Etc. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: Find a Head Start job near you or anywhere in the U.S. <> Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? endobj A ranked waiting list is actively maintained and used to fill openings in a timely fashion. 14 0 obj Head Start staff help families in identifying barriers to consistent attendance. 3. <> 11 0 obj 5S|KS>zE 0h(4` K9 According to the Head Start Program Performance Standards, a program must ensure at least 10% of its total funded enrollment is filled by children eligible for services under the Individuals with Disabilities Education Act (IDEA). Blackboard Web Community Manager Privacy Policy (Updated). Verifying Age - Program staff must verify a child's age according to program policies and procedures. . Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. 2023-2024 ERSEA Updates. Elizabeth: And now it must be reviewed annually, correct? Problem-Solving and Relationship Skills in Preschool. <> endobj Really important parts of the regulations for grantees. ERSEA Institute 2022. x1 Om O f? All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. <> Identify how your program can promote and reinforce family engagement in . Please use the navigation menu at the left to view the policy pages. So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). ERSEA and Family Manager. The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. ESSENTIAL . ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. Collect data in all areas of ERSEA, Family Services and Health for self-assessment. The recruitment effort includes recruiting expectant mothers for Early Head Start. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Find a Head Start job near you or anywhere in the U.S. the child not to remain in Head Start, such as when there is a change in the child's family . CC Environmental Checklist (Optional) Data Monitoring Tool. 1 0 obj MARC Head Start programs are now hiring for a variety of roles. Management and staff who make Eligibility Determinations must be trained within 90 days of hire. For Early Head Start, except when the child is transitioning to Head Start, a The criteria also include a scoring mechanism for over-income applicants. l{o(HgI:=U~z"(j D! {wP#tf :Y8 Interested in working at a Head Start program? 15 0 obj 20 0 obj Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. If you have any questions about our policies please Contact Us. Really to ensure thatprograms know the patterns, and know what their children need. Prefill your email content below, and then select your email client to send the message. Prefill your email content below, and then select your email client to send the message. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Catherine: Correct. These episodes focus on supporting Positive Behavior Support with preschool children and their families. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? How does your program's selection criteria and procedures support the fulfillment of this requirement? Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. An individualized approach to welcoming families is a key factor to successful recruitment. Eligibility Verification Form 2022-2023. . So, that's clarified in this final rule. Selection criteria are regularly reviewed and revised based on updates to the community assessment. 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. Internal technology, recordkeeping, and communication systems support the establishment of selection criteria. Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. HHS has made the first holistic revision and complete reorganization of the Performance Standards since they were originally published in 1975. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great Catherine: and Attendance. Safe Environment * Ensure facilities, materials, and equipment are safe . Early Childhood Development and Health Services III. endobj View the job description, responsibilities and qualifications for this position. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Head Start Policy & Regulations. Discover how Head Start programs operationalizes the five letters through the lens of management systems and responsive family partnerships. Head Start Performance Standards Head Start Act Who Should Take This Course? Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word endobj Emotional Literacy in Preschool. endobj <> Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. endobj Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. Required Education and Experience: * High school diploma required. Spotlights on Innovative Professional Development Practice, Best Practices in Family and Community Engagement, Tips for Working with Infants and Toddlers with Disabilities, Child Care Health Consultation Webinar Series, Parallel Play: A Podcast for Educators Who Love Toddlers, Screening, Assessment, Evaluation, and Observation, Learning for New Leaders: Head Start A to Z, Orientation Sessions for Partnerships Teams, Making Strides in Early Head Start-Child Care Partnerships, Engaging Community Partners to Strengthen Family Services, Continuity of Care in Child Care Environments, Supporting a Diverse Child Care Workforce, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems. Reports To: ERSEA Manager/EHS Director. Head Start Family Advocate . endobj * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures.

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